Workforce Management

Online Timesheet System
Powered by AI

Daily, weekly & monthly timesheet templates. Employees fill via web or WhatsApp, submissions route to admin for approval, and all data flows into a live analytics dashboard — zero code needed.

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3
Template Types
AI
WhatsApp Filling
100%
Admin Visibility
Live
Dashboard Analytics
∞
No Record Limits
Timesheet Templates

Three Templates. One Unified System.

Choose the frequency that fits your team's workflow. All three templates capture the same core data and feed into the same admin panel and dashboard.

Daily
Daily Timesheet
Capture each day's work hours in detail. Ideal for project-based billing and teams that need granular time tracking per task.
  • Date & day selector
  • Project & task assignment
  • Start time, end time & break duration
  • Total hours auto-calculated
  • Notes & work summary field
  • Submit & save as draft options
Use This Template
Weekly
Weekly Timesheet
Log an entire week of hours in a single form. Perfect for teams submitting at the end of each work week for payroll processing.
  • Week start & end date (Mon–Sun)
  • Day-by-day hours breakdown
  • Project allocation per day
  • Overtime & leave flagging
  • Weekly total auto-summary
  • Manager e-sign acknowledgement
Use This Template
Monthly
Monthly Timesheet
A full-month view of hours worked, leave taken, and overtime logged. Ideal for payroll finalization and compliance reporting.
  • Month & year selection
  • Working days with hours per day
  • Leave types (sick, casual, earned)
  • Holiday & weekend exclusion
  • Monthly totals + payable hours
  • Export to Excel / PDF report
Use This Template
Workflow

How the Timesheet System Works

A seamless four-step journey — from filling to approval to analytics — that replaces spreadsheets and email chains entirely.

1
Open & Fill
Employee opens their assigned timesheet template — via browser link or WhatsApp — and logs their hours for the day, week, or month.
2
Submit for Approval
Employee submits the timesheet with a single click. An instant notification is sent to the designated admin or manager.
3
Admin Reviews & Approves
Admin sees all pending timesheets in one panel. Review, approve, or flag for correction — with automated email & WhatsApp alerts to the employee.
4
View in Dashboard
All approved data feeds instantly into the analytics dashboard — charts, KPIs, project-wise hours, and exportable reports — always up to date.
Timesheet Admin Panel
3 pending approvals
Priya Sharma
Weekly · Jun 9–13 · 42 hrs
Pending
Arjun Mehta
Daily · Jun 12 · 8.5 hrs
In Review
Kavitha Rajan
Monthly · May 2025 · 176 hrs
Approved
Rahul Verma
Weekly · Jun 9–13 · 38 hrs
Pending
Auto-notifies employees on approval or rejection via WhatsApp & email
Admin Control

All Submissions Go
Directly to Admin

Every timesheet submitted by an employee lands in the admin panel instantly. Managers get full context — hours, project, dates — and can approve or flag for correction in one click.

1
Centralised Inbox
All pending timesheets from all employees in a single, filterable list — sortable by date, employee, or status.
2
One-Click Approval
Approve or flag individual entries or bulk-approve all pending submissions with a single action.
3
Instant Notifications
Employees are automatically notified via WhatsApp and email the moment their timesheet is approved or returned.
✓
Full Audit Trail
Every submission, edit, and approval is logged with timestamp and reviewer name — full compliance-ready history.
Dashboard & Analytics

All Timesheet Data
Visible in Real Time

The moment a timesheet is approved it flows into the analytics dashboard. Track individual hours, team totals, project allocations, and export everything — no manual compilation.

📊
KPI Cards & Bar Charts
See total hours logged, pending approvals, overtime count, and average hours per employee at a glance.
👥
Employee-wise Breakdown
Filter the dashboard by individual employee, team, project, or date range — drill down to exactly what you need.
📤
Export to Excel & PDF
Download filtered timesheet reports in Excel or PDF — ready for payroll, billing, or compliance submissions.
✓
WhatsApp Scheduled Reports
Subscribe to automatic weekly or monthly summary reports delivered straight to your WhatsApp with charts and Excel attachments.
navforms.com / timesheet-dashboard
1,248
Total Hours Jun
7
Pending Approval
94%
Approval Rate
Hours per Week — June 2025
W1
W2
W3
W4
W5
W6
W7
W8
Employee
Type
Hours
Status
Priya S.
Weekly
42h
✓
Arjun M.
Daily
8.5h
~
Kavitha R.
Monthly
176h
✓
AI on WhatsApp

Fill Your Timesheet
Just by Chatting

The NavForms AI agent connects directly to WhatsApp. Employees just send a message describing what they worked on — the AI extracts hours, maps to the right project, and submits the timesheet automatically. No app to open. No form to navigate.

💬
Conversational Input
Send "I worked on Project X from 9am to 6pm with a 1hr break" — the AI fills and confirms every field for you.
🤖
Smart Extraction
AI parses natural language to extract date, hours, project, and task description — even handles abbreviations and casual phrasing.
✅
Confirm & Auto-Submit
AI shows a summary for confirmation. Reply "Yes" to submit — the timesheet is filed and the admin is notified instantly.
✓
Reminders via WhatsApp
AI sends automated reminders before end-of-day or end-of-week deadlines so no submission is ever missed.
NF
NavForms AI
● Online — Ready to log hours
Hi, I worked on the NavForms redesign today from 9am to 6:30pm with a 45min lunch break
9:02 PM ✓✓
✦ NAVFORMS AI
Got it! Here's what I'll log for today:

📅 Date: Thu, 12 Jun 2025
🏢 Project: NavForms Redesign
⏰ Start: 09:00 AM
⏰ End: 06:30 PM
☕ Break: 45 mins
⏱ Total: 8 hrs 45 mins

Shall I submit this timesheet? Reply Yes to confirm.
9:02 PM
Yes
9:03 PM ✓✓
✦ NAVFORMS AI
✅ Timesheet submitted! Your manager has been notified for approval. Have a great evening! 🌙
9:03 PM
Type a message…
Notifications

Everyone Stays In the Loop

Automated notifications ensure employees and admins are always informed — no chasing, no follow-up emails required.

Email Alerts
Employees receive email confirmations on submission. Admins are emailed on every new pending timesheet. Approval or rejection triggers an immediate employee notification.
✓ Automated
WhatsApp Notifications
Real-time WhatsApp messages for every submission, approval, and rejection. Includes scheduled reminders before daily or weekly submission deadlines to prevent missed timesheets.
✓ Real-time
SMS Alerts
SMS ensures critical timesheet deadlines and approval notifications reach employees even without smartphone access or internet — universal reach guaranteed.
✓ Universal

Launch Your Timesheet System
Today — No Code Needed

Register on NavForms, open AI chat, and type "Build me a timesheet system" — your full app with daily, weekly and monthly templates, admin panel, dashboard, and WhatsApp AI is live in minutes.

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