End-to-end rental property management — from Property Register and Customer KYC with Aadhaar OTP verification, to Booking Forms, Gantt Chart occupancy views, and AI-powered WhatsApp rent reminders. Set up your complete system in minutes. Customise every form and rule with AI. No code. No spreadsheets.
A complete 5-step system — from registering your properties and customers to tracking occupancy in real time and sending AI-generated rent reminders. Every form submission instantly updates your live dashboard and Gantt chart. Customise any step for your exact business needs.
Set up your complete property inventory as a master register. Every flat, room, or unit is captured with its address, type (1BHK, 2BHK), and full name. This master record drives all booking lookups — tenants pick from real property names so there are no duplicates or errors downstream.
Build a central database of all tenants — current and past. Every customer record stores verified contact details, address, emergency contacts, Aadhaar number, and a selfie for identity. When a booking is made, customer details auto-populate from this master list, eliminating re-entry and errors.
When a tenant moves in, staff opens the Booking Form. The tenant enters their Aadhaar number — NavForms sends an OTP to the registered mobile, verifies it via the Aadhaar API, and auto-fills the customer's name and address. A separate mobile OTP confirms the tenant's own phone number. Flat Full Name is selected from the Property Register dropdown, automatically blocking it from double-booking.
When a tenant wants to extend their stay, the Extension Form is the only thing needed. It links to the existing Booking record using the flat name and phone number, updates the End Date, and optionally adjusts the rent amount. The Gantt chart and dashboard update instantly — no duplicate records, no re-verification required.
Every booking, extension, and payment is reflected on the NavForms Dashboard the instant a form is submitted. Landlords see revenue by unit and month. Property managers see Gantt chart occupancy across all flats. Admins can set role-based access so each user sees only what they need.
NavForms AI monitors your tenant data and sends intelligent alerts — so you never chase rent manually and always know your daily revenue without opening a dashboard.
The NavForms tenant management system shown here is a starting point — not a fixed product. Your team can add new fields (e.g. parking slot, electricity meter reading, pet deposit), change dropdown options, create new form types, and define business rules using plain language. NavForms AI implements them instantly. No developer. No code. No waiting.
Sign into NavForms, open AI chat, and type "Build me a tenant management system" — your complete app with Property Register, Customer KYC, Booking Form, Gantt Chart Dashboard, and AI rent alerts is ready in minutes. Then customise every form and rule to match your exact property business.
