Fully customisable forms for every stage of your rental workflow — Reservation, Delivery with Aadhaar & driving licence KYC, Closing with auto-calculated extra charges, and any additional forms your business needs. Build and customise with AI, drag-and-drop fields, and plain-language business rules. A live dashboard gives your team real-time visibility of every vehicle, booking, and revenue figure. No code. No spreadsheets.
The example below shows a typical fleet rental setup — Reservation, Delivery, and Closing. Your business can add, remove, or customise any form to match your exact workflow. Every submission updates the live dashboard instantly, giving your team a single source of truth.
When a customer contacts the fleet team, staff opens the NavForms Reservation Form. The vehicle is selected from the fleet dropdown and is immediately blocked — no other customer can book it. A Booking Reference ID is auto-generated for tracking across all subsequent forms. Security deposit and payment are collected on the spot via integrated payment gateway.
At the time of vehicle handover, staff opens the Delivery Form on a mobile device. The customer's mobile is verified via OTP. Aadhaar number is entered — an OTP is sent and on verification, the customer's Name and Full Address are auto-filled directly from the Aadhaar registry. Driving licence is photographed front and back using the device camera. Customer signs digitally. Everything is time-stamped and linked to the Booking Reference ID.
When the vehicle is returned, staff opens the Closing Form. They enter the Book Reference No — the system auto-fills the customer's name, vehicle, opening KM, and rental details. Staff enters the closing KM and received date. NavForms automatically calculates Extra KM, Extra Days, Extra Hours, and all associated charges. Total Extra Charges and Amount To Pay are computed instantly — no manual maths. Any balance is collected via payment gateway on the spot. The dashboard updates immediately.
Every reservation, every active rental, every return — reflected on the NavForms Dashboard the instant a form is submitted. Managers see cost and revenue. Operations teams see bookings and vehicle status. Role-based access keeps the right data in front of the right people.
The NavForms fleet platform shown here is a starting point — not a fixed product. Your team can add new fields, change dropdown options, update pricing rules, and build new form types using simple drag-and-drop. Business rules — like "charge ₹5 per extra KM" or "send WhatsApp if return is overdue by 2 hours" — are written in plain language and implemented by NavForms AI. No developer. No code. No waiting.
Automated alerts across WhatsApp, SMS, and email keep every stakeholder updated at every stage of the rental — from booking confirmation through to return reminders.
Sign into NavForms, open AI chat, and type "Build me a motorcycle rental system" — your complete app with Reservation Form, Delivery KYC Form, Closing Form, payment gateway, and live dashboard is ready to use in minutes. Then customise every field and rule to match your exact business.
